[Thanks to a tip from Ed Brill, the title of this post should probably read: "Lotus Notes 8.5 Just Gave Me a New Outlook on .ICS Calendar Files." That would certainly be a true statement.]

Earlier today, I blogged that we had set up a webinar about GTD and Lotus Notes using GoToMeeting. I blogged about how I was embarassed when I then received many follow-up emails from IBMers asking why the Webinar confirmation included a link to add the event to the Outlook calendar but no link to add the event to the Lotus Notes Calendar. I explained that we as a GoToWebinar customer have no control over the event confirmation email that they send to people that sign up. (We have contacted GoToWebinars to request a change -- we'll see what happens).  In any case, I'm a little embarassed to admit that I did not actually click on the "Add to your Outlook Calendar" link on the confirmation. I've grown so accustomed to being frustrated that Outlook links did not work in Notes that I simply assumed it wouldn't work.

I was wrong.


20100331-ClickToAddToYourOutlookCalendar.jpg

After a comment from Ed Brill, asking if I had clicked on the link I realized I was about to be in for a pleasant surprise. Indeed I was very pleasantly surprised. In fact, I'm thrilled and I want everyone to know about this way cool productivity feature that Mary Beth Raven and her team added to Notes 8.5x.

In addition to support for federated calendars, java views, and all kinds of other goodness that you get when you upgrade to Notes 8.5x, you also get the ability to read iCalendar files.

Don't let the "Add to your Outlook Calendar" link scare you.

iCalendar is a computer file format which allows internet users to send meeting requests and tasks to other internet users, via email, or sharing files with an extension of .ics. Lotus Notes users can simply click on the file to launch a dialog that will allow them to add the event to their calendar or subscribe to the calendar (if allowed). Using my example of a web confirmation sent by GoToWebinar after someone signs up for the event, don't let the "Add to your Outlook Calendar" link scare you. Click on it and see what happens...

Step 1. Click on the Link. Step 2. Click 'Open'

Click on the iCalendar link to open in Notes (click to enlarge)

Select 'Import these entries into your personal calendar' and click 'OK'

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Review the calendar entry and click 'OK' to approve

20100331-ClickToAddToYourOutlookCalendar03.jpg

20100331-ClickToAddToYourOutlookCalendar04.jpg

That's it!

20100331-ClickToAddToYourOutlookCalendar05.jpg

If you haven't already upgraded to Notes 8.5x, here's yet another great reason to do so!

P.S. If you want to attend the GTD for Lotus Notes Webinar event, you learn more here

Discussion/Comments (13):

Bill Brown (): 4/1/2010 7:26:06 AM
It’s easy to open .ICS iCalendar Files in Lotus Notes 8.5x (Thanks, Ed)

ical has been supported since version 6. { Link }


Eric Mack (www.ica.com): 4/1/2010 9:46:36 AM
re: It’s easy to open .ICS iCalendar Files in Lotus Notes 8.5x (Thanks, Ed)

That's true Bill, but as others have noted on Ed Brill's blog, it was never really functional until Notes 8.5x. Users expect to be able to click and go -- just like they do in Outlook. Well, IBM's made that work in 8.5x. Now we need to let people know it works.


Jake (): 4/6/2010 1:38:10 AM
It’s easy to open .ICS iCalendar Files in Lotus Notes 8.5x (Thanks, Ed)

Actually Bill, that article seems to be mostly about ICS support on the server side of things.

I couldn't find anything helpful about importing ICS files into v6x...

{ Link }


Jose (): 7/8/2010 9:30:12 AM
It’s easy to open .ICS iCalendar Files in Lotus Notes 8.5x (Thanks, Ed)

Does this work if you are using a 8.5.1 basic client as well?


Mike (): 8/31/2010 3:32:12 PM
It’s easy to open .ICS iCalendar Files in Lotus Notes 8.5x (Thanks, Ed)

We had similar issues with invites sent from omNovia Web Conference (BTW I really recommend it!) and Lotus Notes 8.5 fixed it. Prior to 8.5 Lotus only used a proprietary format for the invites, which is not XML based.

m


Harold Gaudinier (): 6/10/2011 10:10:38 AM
It’s easy to open .ICS iCalendar Files in Lotus Notes 8.5x (Thanks, Ed)

Just make sure your Internet Explorer is setup to use Lotus Notes as your default Calendar Program (or it wont work). In Internet Explorer, Click Tools, Internet Options, Click the Programs tab, then under Internet Settings, change the Calendar drop down to Lotus Notes (you should also change all the others to Lotus Notes as well (except for HTML Editor and Internet Calls, since this is not an option). :-) H


Mike (): 6/14/2011 6:51:22 PM
It’s easy to open .ICS iCalendar Files in Lotus Notes 8.5x (Thanks, Ed)

The BlackBerry application makes it easy to sync your TripIt itineraries with your BlackBerry calendar. Trip details are automatically synced to your BlackBerry calendar, which then syncs with your Outlook calendar


Manish Jain (IBM INDIA): 4/17/2012 2:31:15 PM
It’s easy to open .ICS iCalendar Files in Lotus Notes 8.5x (Thanks, Ed)

Its very useful information


Scott (): 4/27/2012 11:51:05 AM
It’s easy to open .ICS iCalendar Files in Lotus Notes 8.5x (Thanks, Ed)

Whenever I try to open an ics file it tries to open and configure outlook. We use notes so this is frustrating. I can add the ics files as individual calendars but this takes too long. I made teh internet explorer changes recommended earlier.


Steve (): 6/26/2013 10:46:46 AM
It’s easy to open .ICS iCalendar Files in Lotus Notes 8.5x (Thanks, Ed)

If it opens OutLook then do the follow. Inside the Notes email with the .ics file attachment. Right click, select Open with.... On the next screen select IBM Lotus Notes/Domino and make sure that the "Always use the selected program.." box is checked. Hit OK. Your done. Now every time you get an .ICS file it will go to your calendar.


stepnen08 (http://www.en.outlooktolotusnotes.com/): 1/15/2014 2:11:19 AM
It’s easy to open .ICS iCalendar Files in Lotus Notes 8.5x (Thanks, Ed)

It is very informative and helpful for whose want to convert their Outlook calendar to Lotus Notes but if you want to convert complete Outlook data to Lotus Notes then Use a effective and secure third party Outlook to Notes Converter tool. Read more: { Link }



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