Today, Julia Brown blogged about Lotus Notes Mail Archiving today on the Lotus Notes 8 Tips Blog:
Archiving is a really great way to reduce the size of your mail file, and to keep things from getting cluttered in your mail. But we know a lot of people never set up archiving because they can't figure it out, and the current help is not sufficient. So this week's FAQ-style tips should help you out with setting up and using archiving
I think Julia's made good start at explaining how anyone can set up archiving for Notes mail and stay under their company email quota.
As I posted in my comment on her blog, one of the problems that often see is when users (or this Admins) incorrectly set up archiving to archive all documents in a user's mail file - including tasks and calendar entries. This, of course, undermines the value of Lotus Notes as a trusted system. Properly setup, however, Notes archives can be a helpful way to keep file sizes down and email access speedy. Hopefully Julia will address some of the many ways to configure archiving options in a future post.
Lotus Notes 8 Tips:
How do I reduce the size of my mail file (to avoid going over my mail quota)?